Irvin Bay Wedding

Irvin Bay event planning programme is designed to provide client’s with innovative design conceptions with a medley of services intended to provide our clients with a variety of options to assist the needs and desires for their momentous event from “Yes” to “I Do”

Products and Services
Irvin Bay Event Planning offers a “Day Of” planning package and three planning services based on different selection of needs and wants. All of our packages have been strategically designed to make each clients’ special day memorable and stress free.

Because we guarantee a high level of quality of services for our customers, we focus on providing a variety of options for a whole event. Our additional services provide an approach that is different from our competitors, because it helps create a signature event that is unbelievable and one-of-kind every time.

“DAY OF” PLANNING PACKAGE: USD$700
Perfect for those wanting professional assistance ONLY on the day of their wedding. We’ll take over the process the last three weeks prior to your wedding, communicate with your vendors, and manage your ceremony and reception. You oversee the details, and we guarantee your special day runs smoothly.
• 2 hour complimentary consultation
• 10 hours maximum consultant’s services on wedding day
• Unlimited email and telephone communication for questions
• Access to preferred vendors
• Guarantee vendors receive final payments and gratuities at end of event
• Confirm and review all vendor contracts and services 2 weeks prior to wedding date • Venue site walk-thru
• Finalize floor plan and flow
• Finalize seating chart
• Develop wedding day itinerary
• Provide wedding day checklists
• Manage wedding party before and during ceremony
• Supervise floral arrangements for bridal party and family members
• Coordinate rehearsal
• Supervise ceremony and reception set-up
• Arrange programs, ceremony decoration details, escort cards, favors, etc.
• Cue services for ceremony
• Cue services for reception
• Supervision of clean-up
• Provided with wedding emergency kit

THE EMERALD PACKAGE: Wedding Consultant Package: USD$350
Great choice for those who just need help getting started, or at any other point where a little assistance is needed. If you are too busy to plan and want to stress less about the “big day” let us make sure everything is in place and ready to go for your ceremony and reception!
• Up to 3 hours of consultation
• Unlimited email and telephone communication
• Access to preferred vendors
• Arrange and attend vendor meetings
• Vendor contract review and management
• Includes a detailed vendor payment schedule
• Act as liaison between wedding vendors and bride and groom
• Assist with potential venue search
• Budget development
• Wedding day itinerary
• Creation of theme, colors, decor for wedding
• Assist with floor plan and flow
• Menu and bar planning
• Provide wedding day checklists
• Oversee and finalize seating chart

THE SAPPHIRE PACKAGE: Partial Planning Consultant Package: USD$1,750
Need full assistance with your plans, but not wedding day directing services? This is a perfect choice for a bride who wants to be hands on when the design but doesn’t want to hassle with all the details with vendors.
• FREE wedding planning packet
• Up to 10 hours of consultation
• Unlimited email and telephone communication
• Access to preferred vendors
• Vendor management before, during and after event
• Receive a complete vision board website
• Monthly support with detailed to-do lists for couple
• Assist with potential venue search
• Venue site walk-thru
• Assist with seating chart
• Finalize and oversee floor plan and flow

THE DIAMOND PACKAGE: All-Inclusive Coordinator Package: USD$3,500
Too busy to plan the wedding of your dreams? If you are looking for full support on creating and organizing the ultimate wedding, this is the package for you. Besides everything in The Diamond Package, you will also receive complete research on vendors, contract negotiations, meetings, design choices, etc.
• 4 consultations until wedding date
• 12 hours maximum consultant’s services on wedding day
• Unlimited email and telephone communication for questions
• Arrange and attend vendor meetings
• Vendor contract review and management
• Includes a detailed vendor payment schedule
• Guarantee vendors receive final payments and gratuities at end of event
• Act as liaison between wedding vendors and bride and groom
• Assist with potential venue search
• Venue site walk-thru
• Budget development
• Wedding day itinerary
• Creation of theme, colors, decor for wedding
• Finalize floor plan and flow
• Menu and bar planning
• Provide wedding day checklists
• Oversee and finalize seating chart
• Coordinate rehearsal
• Cue services for ceremony and reception
• Supervision of clean-up
• Provided with wedding emergency kit
• Set-up hotel accommodations for out of town or travelling guests
• Manage wedding party before and during ceremony
• Supervise floral arrangements for bridal party and family members
• Supervise ceremony and reception set-up
• Arrange programs, ceremony decoration details, escort cards, favors, etc.
• Make sure all gifts get delivered to pre-approved designation

PLANNING SERVICES
Consultation (USD$50 per hour)
• Plan specific event details for the Bride and Groom

Wedding Day Itinerary (USD$300)
• Create a step-by-step “Day Of ” timeline

Vendor Coordination (USD$400)
• Management of all vendor details

DAY OF SERVICES
Vendor Confirmation (USD$70)
• Complete communication with vendors “Day Of ”

Wedding Coordinator from (USD$600)
• “Day Of” directing of all wedding details

Additional Time (USD$20 per hour)
• Ask for more information

A LA CARTE SERVICES
Wedding Website (USD$100)
• Create and design entire website Invitations (TBD)
• pack, stamp, and mail invitations

RSVP Management (USD$125)
• Record and mange RSVP’s

Gift Management/ThankYou Cards (USD$100)
• Record and manage RSVP’s and keep track of Thank You Notes

Bridal Registry Management (USD$100)
• Update and oversee bridal registry

Floor Plan (USD$200)
• Design a proper event floor flow

Seating Chart (USD$300)
• Organize seating arrangement

Arrange Fittings & Alterations (USD$125)
• Set-up appointments

Next Day Tuxedo Return (US$100)
Return tuxedos directly to vendor
Save The Dates (TBD)
• Create and stuff, stamp, and mail

Ceremony Programs (TBD)
• Design custom programs

Menu Cards (TBD)
• Develop proper menu cards and boards

Escort Cards (TBD)
• Design signature escort display and cards

Candy Buffet and Dessert Table (TBD)
• Signature decoration addition to event

Children Activity Packets (TBD)
• Creative and useful children activities

Wedding Favors (TBD)
• Signature party favors for guests

Custom DIY Decoration (TBD)
• Create one-of-a-kind decorations

Gift Boxes (TBD)
• Great presents for Groom and Bride

PARTY SERVICES
Marriage Proposal Packages from (USD$150)
• Guide Groom to perfect proposal location

Engagement from (USD$500)
• Help with announcement and party

Bridal Shower from (USD$5,000)
• Help plan and host a memorable shower

Bachelorette from (USD$350)
• Advise Maid of Honor on party events

Bachelor from (USD$350)
• Advise Best Man on party events

Rehearsal Dinner from (USD$400)
• Coordinates rehearsal and dinner agenda

Post-Wedding Brunch from (USD$400)
• Arrange beautiful thank you and farewells

Rehearsal Dinner from (USD$400)
• Coordinates rehearsal and dinner agenda

Post-Wedding Brunch from (USD$400)
• Arrange beautiful thank you and farewells

Baby Shower from (USD$500)
• Help plan and host a cute shower

Birthday Parties from (USD$400)
• Theme party planning available

Graduation from (USD$400)
• Coordinate graduation celebration

Wedding Anniversary from (USD$500)
• Plan memorable anniversary party or surprise date

Romantic Date Night Packages from (USD$150)
• Arrange a romantic getaway for two

Summary
Irvin Bay Event Planning, look forward for an opportunity to create a signature event for your special occasion in Grenada and surrounding Islands. Our first initial consultation will be held in a private meeting room at Silver Sands Hotel in Grenada. This location provides the warmth and inviting environment that allows us to discuss your special event while you enjoy a complimentary drink from the bar next door.

During the first section of the meeting, we will openly discuss your dream vision you have for your event and any questions you may have. Prior to our consultation, you will receive an email with a preference form and questionnaire that will need to be filled out and returned by the initial consultation. We also encourage clients to create a vision board on Pinterest so we can better assist you.

Once we discuss the overall vision and needs of your event, we will review the planning packages and additional services that are available to help customize and accommodate to your specific event. This is a great time to ask any questions or concerns you may have as well.

At the end of the consultation, you will receive a resource packet with contact information and helpful handouts. These will include tips, questions for vendors, checklists, marriage license requirements, party service ideas, and more. Your packet is to help you determine if our coordinating services are a perfect fit for you and your event.

You will receive a proposal the following day with a custom quote pertaining to the information gathered at the consultation. We want your special day to be perfect, so we will hold your event date for 7 days so you have enough time to determine if Irvin By Event Planning is the right fit for your special day.